Faculty Handbook
Disclaimer: The UF Faculty Handbook is provided as a general reference rather than the official source of university policies and guidelines. For your convenience, links to official UF documents are provided.
These are some of the many services available on campus. There are numerous other services and resources available in the community.
UF Information Technology (UFIT) is organized to align with common IT services required by the UF community as well as unique service needs resulting from the natural diversity in a large academic institution. As a result, the IT organization at UF includes:
IT Units under the Senior VPs report to the corresponding Senior VP and to the CIO for policy, compliance and IT program development.
Many departments, colleges, centers, institutes, and other units utilize centrally administered computing and networking services while maintaining a staff of IT employees to assist in technical and end-user support. Check with your unit for more information about local IT contacts.
Graphic artists with UF Mail and Document Services can work with you on design and layout of practically any project.
IFAS Communication Services provides UF/IFAS faculty, staff, and students with a full range of communication services and products, including graphic design, news and media relations, educational video, photography, distance education, media duplication, and educational media distribution.
UF Mail Services processes and delivers U.S. Mail and internal campus mail. They assist with mailing needs for nonprofit mailing, standard (A) class bulk rate mail and presorting. They also have mail address management services to help you streamline large mailing lists. UF Mail Services sells postage stamps and mailing supplies, and mails packages at U.S. Postal Service rates at their Radio Road location. Mail is accepted until 3:30 p.m. for same-day processing at Building 715 Radio Road. A U.S. Postal Service contract station is also located at the Health Science Center MG009.
The UF Mail Services User's Guide provides specific instructions for addressing campus and U.S. mail. The UF PO Box Lookup can assist you with finding a UF department's PO Box number.
The Physical Plant Division maintains the physical environment that enables The University of Florida to achieve its objectives in instruction, research, and public service. Physical Plant Division provides services for academic buildings, classrooms, laboratories, administrative offices, rest rooms, common areas, streets, sidewalks, curbs and lawns, campus landscaping, and utility systems. Should you require services, consult the Physical Plant Division's Administration-Division Directory for the appropriate contact.
Gator Dining Services is the official food service provider of the University of Florida, and operates a variety of facilities on campus. Forty-five campus dining locations include many national brands, such as Subway, Chick-fil-A, Einstein Bros Bagels, Pollo Tropical, and Starbucks, among others.
Gator Dining Services also provides full service catering for all occasions including banquets, parties, receptions, luncheons, and coffee breaks. The Classic Fare Catering office is located in the Reitz Union.
The Gator 1 Card is the official University of Florida picture ID card. It is required of all students, faculty, and staff. Many activities on campus are only available upon presentation of the Gator 1 Card. Gator 1 Cards can be obtained at the HUB. The cost to obtain and/or replace a card is $15.
The Office of Institutional Planning and Research is responsible for providing the university management with information that supports institutional planning, policy formation and decision making; for coordinating responses to inquiries for university-related information and serving as a comprehensive source for information about the institution; and for administering the Florida Board of Education data collection/reporting system on campus.
The Office of University Relations promotes positive relations between the University of Florida and its many constituents; enhances internal and external communications; helps the university achieve its goal of being one of the nation's best public universities; and integrates and coordinates the university's various public relations, communications, publications and news operations to provide the most efficient and effective public relations efforts.
University Relations is the primary news and media relations office for the University of Florida. The office is responsible for disseminating news and stories about the university and responds to media requests for information, story ideas, and faculty experts. With a wide variety of services, the UF News Bureau assists faculty, staff and students in communicating with local, state, national and international media and the public. The UF News Bureau consists of a print section, a full-service broadcast department, a graphics and publications section and complete still photography services.
The UF News Bureau serves the central administration and the education and general colleges, in particular. Staff are available for media training, advice on working with reporters and editing and other professional consulting. Staff members confer daily with public/media relations professionals at the Health Science Center, Institute of Food and Agricultural Sciences, Shands HealthCare, and other communications offices on campus.
The UF Communications Network (UFCN) is a network of UF communicators, faculty and professionals working to provide news and information about the university and enhance communications with UF's publics. The network is charged by the president with providing more efficient and effective communications, greater use of existing resources and enhanced public relations in support of efforts to strengthen the university. UFCN maintains the Writing Stylebook, a resource designed to achieve as much consistency as possible in written material emanating from UF.
The News & Events web site provides campus news along with current and ongoing events, administrative announcements, and links to other news and information sources. You can subscribe to receive News & Events via e-mail. A searchable Calendar of Events is also available online.
Videoconferencing uses audio and video to bring people at different sites together for a meeting. This can be as simple as a conversation between two people in private offices (point-to-point) or involve several sites (multi-point) with many people in large rooms. Besides the audio and visual transmission of meeting activities, videoconferencing can also be used to share documents, computer-displayed information, and whiteboards. Videoconference services are offered throughthe Office of Academic Technology's Video and Collaboration Services.
Faculty needing to park a motor vehicle on campus during restricted hours (weekdays, 7:30 am to 4:30 pm unless signage indicates otherwise) must display a valid decal or permit. A valid UF parking decal allows the holder the opportunity to utilize the parking facilities that decal is specifically designated for (eg. Commuter, Orange, Red, etc.), parking facilities marked "All Decal" and other restricted areas depending on the decal. It is important to note that a parking decal does not guarantee the holder a parking space. The decal you may purchase is determined by several eligibility requirements. Parking decal information is available on the Transportation and Parking Services Web site.
Gainesville's Regional Transit System (RTS) provides bus service covering the UF campus and the City of Gainesville. UF students and employees may ride any Regional Transit System bus fare-free with a valid UF ID. Most RTS buses are equipped with bicycle racks so you can take your bike with you (each rack holds up to two bicycles). Later Gator service lets you ride safely at night. Later Gator service is provided Thursday through Saturday.
Bicyclists must obey the State of Florida bicycle laws when riding a bicycle on campus. If you need more information you can contact the University Police Department (UPD) Community Services Division (392-1409). Bicycle registration is not required, but UPD encourages everyone to register his or her bicycle to aid in recovery in the case of theft. To register your bicycle, simply stop by UPD's offices or stop any UPD patrol person and ask them to register your bicycle.
University of Florida faculty and staff interested in carpooling to campus may receive free parking by participating in this program. To participate in this program contact the Transportation and Parking Services Customer Service Office (392-6655) or visit the Customer Service Office at 112 North South Drive (corner of North South Drive and Mowry Road).
Gator Lift provides fast, dependable and comfortable on campus transportation to members of the UF community with permanent and temporary disabilities.
SNAP (Student Nighttime Auxiliary Patrol) provides nightly campus escorts upon request. The service is staffed by students equipped by and in coordination with the University Police Department.
The University of Florida operates a variety of vending (small value transaction) machines at locations throughout campus. Machine types include beverages, snacks, laundry washers and dryers, copiers, laser printers, change machines, and card value centers. Depending upon the machine type and location, vending operations can be initiated by coins, paper currency or Gator 1 cards with established vending account balances.
The Office of the Registrar offers a collection of information and resources for UF Veterans.